General Administrative Records
| Title of Series | Description | Retention |
|---|---|---|
| Academic / Non-Academic Personnel Inventory - Contract Staff (University specific) | Annual printout required by the Ohio Board of Regents documenting full-time equivalent staffing levels. The summary of the inventory is sent to the Ohio Board of Regents. | 1 Year |
| Accreditation Files | University, college or department files documenting accreditation review by accrediting agencies. | 4 Years |
| Bicycle Registration Forms (University specific) | Records decal number and issued to bicycle registered. | 1 Year |
| Blueprints (University specific) | Active + 6 Years | |
| Bookstore Management Documentation | Including buy-back records, cash drawer sign-out sheets, cashier balancing forms, charge forms, mark-up/mark-down sheets, merchandise return records, and special orders. | 4 Years |
| Department Assistance File - Classified Staff (University specific) | Correspondence documenting Personnel Office services to university or college departments regarding classified staff positions. | 1 Year |
| Drafts | Draft versions of records | Transient - May destroy once superseded |
| Input Documents | Copies of records or forms designed and used solely for data input and control when the data processing unit provides centralized data input services and the program unit retains original records. | Until Superseded |
| Organizational Charts | Active + 10 Years | |
| Records Destruction Records | 10 Years | |
| Subject Files - General Administrative | Files of correspondence, reports, memoranda, etc., documenting activities of general administrative offices [Note: excludes President, Vice President, Director of a School and/or Program, Dean, or Chair and other upper level administrative officers.] | 1 Year |
| Subject Files - President, Vice President, Director of a School and/or Program, Dean, or Chair | Files of correspondence, reports, memoranda, etc., documenting activities of these upper level administrative offices. | 3 Years |
| Surplus Property Records | Active + 6 Years | |
| University Governance Files | Files of minutes of boards / committees / governance groups documenting official actions of governing bodies. | 3 Years |