Payout of Unused Vacation and Sick Leave
Request for Sick Leave Conversion Upon Retirement form:
Complete and email the Sick Leave Conversion form located in the HR Forms Library. Completion of this form allows for your sick leave to be paid out upon retirement. Refer to Administrative Policy (6-11.1 [F]) for eligibility information.
If eligible, email completed form to:
⦁ For Faculty – Academic Personnel academic_personnel@kent.edu
⦁ For Staff – HR Records hr-records@kent.edu
Payouts
⦁ Sick: According to Administrative Policy (6-11.1 [F]), if you have 10 years of service or more, you are entitled to be paid one fourth of your sick leave balance, up to a maximum of 30 days, at your current rate of pay. Upon request, the sick leave conversion would be paid one pay period after your last regular pay.
⦁ Vacation: If you are eligible and hold a 12-month appointment, your unused vacation will be paid to you according to the procedures described in Administrative Policy (6-11.7 [C][3][b]).
⦁ Staff questions about the payouts can be answered by the HR Records Department at 330-672-8316.
⦁ Faculty questions about payouts can be answered by the Office of Academic Personnel at 330-672-8717
Once the retirement process is completed:
⦁ You will receive earnings for your last regular working pay period on the scheduled payroll date.
⦁ You will receive payout for unused vacation and/or sick leave pay (if eligible) the pay period following your LAST regular working pay period.
⦁ The Payroll Department will verify your retirement with STRS or OPERS once the final contributions have been submitted (after your vacation payout).